How to Create an Outlook Signature in Outlook Online

How to Create an Outlook Signature in Outlook Online

A professional email signature helps you present a polished image in every message you send. Here’s how to set up your signature in Outlook on the web:

Step 1: Log into Outlook Online

• Go to Outlook.com and sign in with your account.

Step 2: Open Settings

• In the top-right corner, click the gear icon to open the Settings menu.

• At the bottom of the menu, click View all Outlook settings.

Step 3: Navigate to Email Signature

• In the Settings window, select Mail on the left side.

• Click on Compose and reply.

Step 4: Create Your Signature

• In the Email signature box, enter your signature text.

• You can format your signature with:

  • Bold, italics, underline

  • Fonts and colors

  • Links

  • Images (such as your company logo — just click the image icon to upload)

Step 5: Set Default Options

• Under the signature editor, you can check the boxes to:

  • Automatically include my signature on new messages I compose

  • Automatically include my signature on messages I forward or reply to

Step 6: Save Your Signature

• When you're finished, click Save at the bottom.

Pro Tip:

It’s a good idea to keep your signature clean, include your name, title, company, phone number, and website, and add a professional logo if applicable.