How to Create an Outlook Signature in Outlook for Windows

How to Create an Outlook Signature in Outlook for Windows

Adding an email signature in Outlook for Windows is a great way to include your contact information and branding in every message. Here’s how to set it up:

Step 1: Open Outlook

• Launch the Outlook application on your Windows computer.

Step 2: Go to Signature Settings

• Click on File in the top-left corner.

• Select Options from the left-hand menu.

• In the Outlook Options window, click Mail in the left sidebar.

• Then click Signatures… next to “Create or modify signatures for messages.”

Step 3: Create a New Signature

• In the Signatures and Stationery window, click New.

• Name your signature (for example: “Work Signature”) and click OK.

Step 4: Design Your Signature

• In the editor box, type and format your signature.

• You can add:

  • Your name, job title, and company

  • Phone number, email address, and website

  • Logos or images (click the image icon to insert)

  • Hyperlinks and custom fonts/colors

Example:

Best regards,
Jane Doe
Marketing Manager | Company Name
? (555) 123-4567
? www.companywebsite.com

Step 5: Set Defaults

• Under “Choose default signature,” select the signature you just created for:

  • New messages

  • Replies/forwards (optional)

Step 6: Save and Close

• Click OK to save your signature and close the window.

• Click OK again to exit Outlook Options.

Pro Tip:

You can create multiple signatures for different purposes (formal, informal, personal, or department-specific) and switch between them when composing an email using the Signature button in the message toolbar.