How to Create an Outlook Signature in Outlook for Mac

How to Create an Outlook Signature in Outlook for Mac

Adding a signature in Outlook for Mac helps you maintain a professional, consistent look with every email you send. Here’s how to set it up:

Step 1: Open Outlook

• Launch the Outlook app on your Mac.

Step 2: Go to Preferences

• In the top menu bar, click Outlook and select Preferences.

Step 3: Open Signatures

• Under the Email section, click Signatures.

Step 4: Create a New Signature

• In the Signatures window, click the + (plus) button at the bottom.

• A new signature will appear, usually named “Untitled.” Double-click to rename it.

Step 5: Edit Your Signature

• In the right pane, type and format your signature.

• You can add:

  • Name, title, company

  • Phone number, website, and email

  • Hyperlinks

  • Images (drag and drop or click the image icon to add a logo)

  • Customize fonts, colors, and styles

Example:

Best,
Jane Doe
Marketing Manager
Company Name
? (555) 123-4567
? www.companywebsite.com

Step 6: Set Default Signature

• Click the Default Signatures button.

• Choose which signature to use for:

  • New emails

  • Replies/forwards

• Select the signature you created from the dropdown menus.

Step 7: Close and Save

• Close the Signatures window — changes save automatically.

• Your signature will now appear in your outgoing emails according to your preferences.

Pro Tip:

If your signature appears with odd formatting, try pasting it as plain text first and then reapply formatting within Outlook’s editor.